VENDOR MANAGEMENT SOFTWARE

Vendor management software for wholesale account management

Built for brands, distributors and wholesalers who supply retail and foodservice accounts. Manage pricing, payment terms, orders and invoices for every wholesale account from one connected platform.

Official partner
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Sales engagement dashboard and mobile customer profile

Trusted by top performing distribution teams

Gotham
Brickyard
Brooklyn Best
Tenace Distributing
Winneram
88 Acres

Vendor management built for the side of the relationship that ships

Give your reps, finance and back office one connected system for every account, order, invoice and contract across retail, grocery and foodservice.

Field Sales
Field Sales

ACCOUNT CRM

Track every account, contact and license in one record

  • Multiple contacts per account

    Names, phones, emails and best visit times, all in one place.

  • License and certificate tracking

    Upload ABC licenses, food permits and certifications, with expiry alerts.

  • Full account history

    Every visit, photo, order and note logged against the account record.

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Route Optimization
Route Optimization

ORDER MANAGEMENT

Generate invoices and sync payments the same day

  • Per-account pricing and credit terms

    Each account opens with its own price list and credit limits, applied automatically at checkout.

  • Branded invoice generation

    PDF invoices with line items, totals and signature, shareable by email from the device.

  • Payment collection at the visit

    Credit card, cash or check accepted on the device through Stripe.

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Delivery Invoicing
Delivery Invoicing

VENDOR PORTAL SOFTWARE

Let every account order, pay and download invoices

  • Branded customer portal

    Customers log in and order from your catalog any time.

  • Self-serve invoice and statement access

    Buyers download past invoices and statements without emailing your team.

  • Order status visibility

    Customers see what shipped, what is pending and what is paid.

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How distribution teams use SimplyDepo for vendor management

1

Import your data

Upload your account list, products, pricing, and order history. We migrate from QuickBooks or spreadsheets.

2

Build your routes

Assign accounts to reps by territory, set visit cadences, attach account guides, and organize daily schedules.

3

Track and report

Watch every order, invoice, and account interaction land in real time. Filter by account, rep, or territory.

Take control of every
account you supply

Book a 20 minute demo. See how brands and distributors keep every account, order and invoice in one connected platform.

30-day free trial
No contracts
Free team training
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SimplyDepo awards

Customer results!

Distributors and brands use SimplyDepo to simplify sales, orders, routes and retail execution. See results they achieve.

  • With SimplyDepo, manual reporting and QuickBooks reconciliation disappeared. Reporting is now 3x faster and order accuracy climbed to 95%+

    Smiling man with short, light reddish-blond hair in a gray collared shirt stands before a beige background, representing Field Sales Software.

    Trent Moffat

    Founder at Gotham DSD

    Read case study

    • 3X

      Order accuracy improvement

    • 95%

      Increase in reordering volume

    A cheerful delivery worker with glasses and a cap holds a tablet and package, while another moves boxes. GOTHAM DIRECT STORE DELIVERY text appears.

  • With SimplyDepo, manual reconciliation disappeared. Orders now process three times faster and order accuracy exceeds 95 percent.

    Smiling woman with straight, shoulder-length brown hair in a reddish-brown top, foregrounded with others blurred behind her.

    Laura Mendez

    Operational Manager

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    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    A fully stocked supermarket aisle with blurred shelves, featuring the Tenace Distributing logo and two playing cards (10, Ace of clubs).

  • With SimplyDepo, the team saved 40+ hours weekly across reps and achieved 120% more efficient routes.

    Happy man with short, dark hair in a light green jacket stands smiling against a solid green background, radiating positive energy.

    Tim Sher

    Vice President, HC Foods

    Read case study

    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    Centered against a blurred grocery store aisle, the HC Foods logo stands out in blue and red amid shelves of assorted products.
    INTEGRATIONS

    Connect your wholesale operations stack

    Keep accounts, orders, payments and inventory in sync across QuickBooks Online, Stripe, Shopify and ShipStation. SimplyDepo's vendor management solution ties via Open API to whatever else your finance and ops teams use.

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    QuickBooks Online
    The HubSpot logo displays the word "Hub" in dark blue letters and "Spot" with dark blue and orange colors. An eye-catching orange icon, designed to look like a network or molecular structure, is positioned alongside the text.
    The Zapier logo features the word "zapier" in all lowercase black letters, with a small orange horizontal line positioned just before the text.
    The Zebra Technologies logo features a sleek, black-and-white design with a distinctive, stylized zebra head graphic on the left. To the right of the icon, the word "ZEBRA" appears in bold, uppercase letters, creating a modern and professional visual identity.
    The Acumatica logo displays a sleek blue abstract symbol positioned beside the company name “Acumatica” in bold dark blue lettering, all set against a clean white background.
    The Shopify logo displays a green shopping bag with a bold white "S" on it, accompanied by the word "shopify" in sleek black lowercase letters positioned to the right of the icon.
    The image displays the company name "stripe" written in bold, lowercase purple lettering against a light-colored background.
    The ShipStation logo features a green gear icon positioned to the left of the word "ShipStation," which is displayed in bold, green lettering.
    The Twilio SendGrid logo displays a red circle with four white dots alongside the text "twilio SendGrid" in bold dark blue font, set against a light-colored background.
    100+ INTEGRATIONS · OPEN API
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    How modern vendor teams outperform spreadsheets

    SimplyDepo is built for vendor teams managing wholesale accounts. Keep pricing, orders, invoices and relationships connected in one platform.

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    Capability
    Per-account pricing and credit terms
    Vendor invoice generation on device
    Self-serve account portal
    Native QuickBooks Online sync
    License and certificate tracking
    Live account performance dashboards
    Built for distributors and brands
    Field-rep account visit tracking
    Onboarding speed

    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ Yes
    ✅ 3-5 business days
    Legacy ERP & Spreadsheets

    ⚠️ Limited
    ❌ No
    ❌ No
    ⚠️ Partial
    ❌ No
    ⚠️ Partial
    ❌ No
    ❌ No
    ⏳ Weeks - Months
    FAQ

    Frequently Asked Questions

    Have more questions? Contact us

    Vendor management software gives brands, distributors and wholesalers one connected system to manage every account they supply, pricing, payment terms, orders, invoices, contacts and account history in one record. It replaces spreadsheets, email threads and disconnected systems used to manage wholesale customer relationships.
    SimplyDepo opens every account with its full relationship in view: past orders, visit history, contacts, contracts and outstanding invoices. Reps walk in (or log in) with the context they need to keep the relationship moving without scrambling for files.
    Yes. SimplyDepo is built as a vendor performance management software platform that surfaces account-by-account sales trends, reorder cadence, payment timeliness and visit frequency in live dashboards. Spot accounts that are growing, stalling or slipping in the same view.
    Yes. SimplyDepo’s vendor invoice management software generates branded invoices on the device, captures signatures and payments at the visit, and syncs everything to QuickBooks Online the same day. Past invoices and statements are available to your buyers in the self-serve portal.
    Yes. SimplyDepo is a vendor management system software platform built for teams of 1 to 100 reps, at $89 per rep per month billed monthly with cancel-anytime terms. Live in 3 to 5 business days from your first call.
    Generic CRMs were built for managing sales leads, adding contacts, tracking emails, moving deals through stages. Vendor management software is built for managing the accounts you already supply, pricing, invoices, payment terms, account history and the field activity that keeps them buying.
    Supplier management software helps companies manage vendors they purchase from. SimplyDepo vendor management software helps brands, distributors and wholesalers manage the retail accounts they supply, including orders, pricing, invoices and payments.
    A shopper uses a smartphone with a grocery list app open while browsing an aisle stocked with various packaged dry goods in a grocery store.

    Sell more on every route

    Manage every account, every invoice and every relationship from one app built for distribution teams supplying retail.

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    Schedule your demo

    Choose a convenient time to explore SimplyDepo with our team.