QuickBooks ecommerce integration

B2B ecommerce and customer ordering for QuickBooks

Give wholesale buyers a branded portal where they see their own prices and reorder on their own time. Every order they place lands in QuickBooks as an invoice.

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White-label B2B ordering portal showing account pricing for a wholesale buyer

Brands taking wholesale reorders online

Gotham
Brickyard
Brooklyn Best
Tenace Distributing
Winneram
88 Acres

Built for buyers who order every week

This is wholesale ordering, not a consumer checkout. Buyers sign in, see the catalog and the pricing agreed with them, and place a repeat order in under a minute. The QuickBooks ecommerce integration handles the invoice.

Customer Portal
Wholesale buyer signing in to a branded SimplyDepo reorder portal

Customer portal

A QuickBooks customer portal with your name on it

  • White-label, top to bottom

    The portal carries your logo, your colors and your catalog, on desktop and on phone.

  • Sign in and reorder

    Past orders sit one tap away, so a weekly restock takes a minute instead of a phone call.

  • Open around the clock

    A buyer orders at 6am before the store opens, and the order is waiting when your team starts.

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Wholesale Pricing
Account-specific price list displayed in the buyer portal

Wholesale pricing

Every buyer sees their own numbers

  • Price list per account

    The price on screen is the price you agreed with that account, never a public list price.

  • Your catalog, their prices

    Buyers shop one catalog under your brand and see only the prices agreed with their account.

  • Minimums and net terms

    Order minimums and payment terms follow the account, so the cart matches the agreement you signed.

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One Order Pipeline
Portal orders and rep orders sitting in one approval queue

One order pipeline

Portal orders and rep orders, one queue

  • The same approval step

    Self-service orders join rep orders in one queue, with the same check before anything is invoiced.

  • Reps stay in the loop

    The rep sees what their account ordered without having to be the one who keys it in.

  • More time for new doors

    Repeat volume runs itself, so the team spends the week opening accounts instead of taking dictation.

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How a portal order reaches QuickBooks

1

The buyer places it

They sign in, reorder from their own catalog at their own prices and submit it themselves.

2

Your team releases it

Check stock, credit and delivery date in the same queue you already use for rep orders.

3

QuickBooks invoices it

The approved order syncs across as a QuickBooks invoice, and the payment recorded there closes the loop.

See your catalog in a buyer portal

Bring your QuickBooks item list and see exactly what your buyers would see, on a live call.

30-day free trial
No minimum users
Free team training
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SimplyDepo awards

Customer results

Distributors and brands use SimplyDepo to simplify sales, orders, routes and retail execution.

  • With SimplyDepo, manual reporting and QuickBooks reconciliation disappeared. Reporting is now 3x faster and order accuracy climbed to 95%+

    Smiling man with short, light reddish-blond hair in a gray collared shirt stands before a beige background, representing Field Sales Software.

    Trent Moffat

    Founder at Gotham DSD

    Read case study

    • 3X

      Order accuracy improvement

    • 95%

      Increase in reordering volume

    A cheerful delivery worker with glasses and a cap holds a tablet and package, while another moves boxes. GOTHAM DIRECT STORE DELIVERY text appears.

  • With SimplyDepo, manual reconciliation disappeared. Orders now process three times faster and order accuracy exceeds 95 percent.

    Smiling woman with straight, shoulder-length brown hair in a reddish-brown top, foregrounded with others blurred behind her.

    Laura Mendez

    Operational Manager

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    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    A fully stocked supermarket aisle with blurred shelves, featuring the Tenace Distributing logo and two playing cards (10, Ace of clubs).

  • With SimplyDepo, the team saved 40+ hours weekly across reps and achieved 120% more efficient routes.

    Happy man with short, dark hair in a light green jacket stands smiling against a solid green background, radiating positive energy.

    Tim Sher

    Vice President, HC Foods

    Read case study

    • 3X

      Faster order processing

    • 70%

      Reduction in order corrections

    Centered against a blurred grocery store aisle, the HC Foods logo stands out in blue and red amid shelves of assorted products.
    INTEGRATIONS

    Your portal, your books and the rest

    The portal is one piece. The same QuickBooks Online integration carries order management and inventory counts too, and connects ERP, eCommerce and logistics through 100+ native integrations or your own build on our Open API.

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    QuickBooks Online
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    The Twilio SendGrid logo displays a red circle with four white dots alongside the text "twilio SendGrid" in bold dark blue font, set against a light-colored background.
    100+ integrations · Open API
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    What wholesale ordering needs that a storefront does not

    Consumer platforms are built for one-time shoppers and public prices. A distributor's buyers order the same things every week, at prices agreed months ago.

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    Capability
    Buyer-specific pricing in the portal
    Order minimums and net terms
    Sign-in required to see pricing
    Reorder from past orders
    Live stock and pricing per account
    Approval before invoicing
    Rep and portal orders in one queue
    Native QuickBooks Online sync

    ✅ Built-in
    ✅ Built-in
    ✅ Built-in
    ✅ Built-in
    ✅ Built-in
    ✅ Built-in
    ✅ Built-in
    ✅ Native
    Consumer storefront

    ❌ Not included
    ⚠️ Add-on
    ⚠️ Add-on
    ⚠️ Limited
    ⚠️ Limited
    ❌ Not included
    ❌ Not included
    ⚠️ Via connector

    More ways to use SimplyDepo

    What sits behind the portal: order capture, stock and your books.

      FAQ

      Questions about the buyer portal

      Have more questions? Contact us

      A QuickBooks ecommerce integration connects the place your customers order to the place you keep your books. Orders placed online arrive as QuickBooks invoices, and customers, items and prices flow the other way, so nobody re-keys anything.
      It is a signed-in ordering site for the customers you already sell to. They see their own catalog and their own pricing, reorder from past orders, and what they submit becomes an order in your system and an invoice in QuickBooks.
      Yes. Pricing follows the price list attached to that account, and order minimums and payment terms follow it too. Buyers shop one catalog under your brand and see only the numbers agreed with them.
      The buyer submits it, your team releases it from the same queue that holds rep orders, and the approved order posts to QuickBooks Online. That sync runs on the QuickBooks Online API. If you are on Desktop or Enterprise, talk to us before opening a portal to buyers.
      No. That is Intuit’s own login for managing your QuickBooks subscription and billing. This is a portal your wholesale customers use to place orders with you.
      This is built for wholesale. If you sell to shoppers through Shopify or Amazon and want those sales in QuickBooks, an accounting connector is the better fit. If you sell cases to retailers who reorder every week, this is the right shape.
      Most distributors connect QuickBooks, load the catalog and open the portal to buyers within 3 to 5 business days. Pricing starts at $69 per rep per month billed annually, with free migration and team training included.
      A shopper uses a smartphone with a grocery list app open while browsing an aisle stocked with various packaged dry goods in a grocery store.

      Let your buyers order themselves

      Open a branded portal on your catalog and your pricing and let QuickBooks handle the invoice.

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